Of course you’ll need to modify the names to the names of your own teammates.
If Jane were to meet our other colleague, Joe, at the coffee machine, she can now notify him of not having read the message yet and ask him if he can do that as quickly as possible. When she is done reading, she does the same and assigns the category Read by Jane. If Jane is a coworker of mine and she opens the message, she can take a look at the categories assigned to the message and sees that I’ve read it. The system is actually quite simple if you have read the message, assign it a specific category to identify you.įor instance a category named Read by Robert
With an optional Conditional Formatting rule, the message can automatically show in an a different font setting, like for instance strikethrough, when you are the last one to mark it as read so you’re directly reminded to delete it. You cannot directly tell who has read the message already but you can easily create a system for it with categories.
Is there a way in Outlook to find out who have read the message? Usually they end up hanging there for days because nobody knows who has read it already and who hasn't. We have a shared mailbox at work where, amongst others, informational messages are coming in.